FAQ

Registration

How do I join the conference?

I keep getting an error message that access is denied, how can I join?
Is registration only free for students?
How do I get an invitation letter so that I can apply for a visa?
What virtual conference software is ICSD using?
Registration is closed. Can I still attend?

The Program

Will there be virtual side events or opportunities to network with other participants?
At what time and time zone will ICSD convene?
Will there be certificates?
Will all the sessions be recorded?

Presenters

Are there guidelines on how I should prepare my full paper / poster / presentation?
How will I present my paper / poster?
Will I be able to practice presenting before the event?
Am I required to have a PowerPoint presentation as a presenter?
Do I need to submit my poster presentation before the conference?
Can more than one person present with me?
I was selected for a poster presentation, can I be upgraded to an oral presentation?
What happens to my paper? Will you publish it?

How do I join the conference?

All interested participants can view the ICSD program, however only registered participants will have access to the video conferencing links for each session, therefore registration is required to join ICSD virtually and is currently open. Registration is free for all. Once you have registered, each session on the program will have a button that says “Join this session”. Click on these to join the sessions. They will be open at the time of the session.

I keep getting an error message that access is denied, how do I join?

This means you have not yet registered and are only viewing the public program. Registration is open throughout the entire conference. Please register to access the program.

Is registration only free for students?

Registration will be free for all participants.

How do I get an invitation letter so that I can apply for a visa?

The 2021 conference is completely virtual, there is no need to apply for a visa!

What virtual conference software is ICSD using?

We are using Oxford Abstracts to host our program and Zoom Webinar for the live sessions. You can view a walkthrough of our conference software here.

Registration is closed. Can I still attend?

Our virtual software has limited capacity so we will not be able to accommodate. However, we will live stream our plenary sessions on the SDSN YouTube page.

Will there be virtual side events or opportunities to network with other participants?

Yes! Side events will be posted to the program as they are confirmed. Our online software will allow for direct chatting with other participants and there will be a chat for all attendees within the virtual event space. Participants will also be able to comment on posters, sessions, and abstracts to facilitate conversations around specific presentations. We are exploring more options for networking and will update the website and program as they are confirmed.

At what time and time zone will ICSD convene?

This year we are hosting 10 different sessions across 2 days, each with 1 plenary for the first hour, with concurrent parallel sessions for the following two hours. We have strived to make our program inclusive to an international audience. The program can be viewed online. You can select your local time zone at the top of the program. Details about the plenary sessions will be added as they are confirmed.

Will there be certificates?

We will only have certificates of presentation available this year. Information on how to obtain those will be sent out following the event.

Will all the sessions be recorded?

Only the plenary sessions will be recorded.

Are there guidelines on how I should prepare my full paper / poster / presentation?

Yes, guidelines are now available.

How will I present my paper / poster?

Oral Presenters

Each abstract will have only one presenter. The presenter is indicated on the abstract in the program. If the wrong person is listed as the presenter, please write to us at info@ic-sd.org with your submission ID number and we will update it. Each session will be conducted on its own Zoom webinar. The presenter will receive an email from Zoom in early September inviting them as a panelists to their session webinar. They will use this link to join the webinar. We will let you know when this email goes out. Oral presenters will be given 10 minutes to present their work and an additional 5 minutes for Q&A, for a total of 15 minutes. Presenters will be able to share their screens for a presentation, but they are not required. Presentations will be done on Zoom Webinar. Almost all presentation software is compatible with Zoom, however videos are not recommended as the quality will be poor and there may be technical difficulties with sound. You will have to share your own screen and advance your own slides. Staff will be on hand to help with technical difficulties. You can find excellent resources in Zoom’s Help Center including videos on how to share your screen.

Poster Presenters

This year’s posters will be displayed in our online virtual event poster gallery within Oxford Abstracts. Participants will have a chance to comment on posters and chat directly with authors through the chat feature. Once the event is live, all posters will be available to view. However, in order to encourage conversations and help participants narrow their options, we have allocated specific time slots in the program for participants to view specific posters. Poster presenters need to be prepared to be online and ready to respond to comments and messages from participants during their allocated session to help facilitate real-time engagement.

Will I be able to practice presenting before the event?

We will not have specific practice sessions available. However, Zoom does offer free meeting licenses and we encourage you to sign-up as you will need an account to present. You can then start your own meeting to test the microphone, video, and share screen options. These will be the only options you need to present.

Am I required to have a PowerPoint presentation as a presenter?

Oral presenters do not have to have any presentation and can simply speak if they would like. Poster presenters will not be giving live presentations this year.

Do I need to submit my poster presentation before the conference?

Yes, you will need to upload your poster to Oxford Abstracts once you have been accepted for a poster presentation no later than August 1, 2021.

Can more than one person present with me?

Due to the limited amount of camera space, we are asking that only one author present during the oral presentations. We encourage other authors to be engaged in the chat and available to answer any questions. Your abstract submission required you to select one presenter and that person is who will be displayed as the presenter on the program.

I was selected for a poster presentation, can I be upgraded to an oral presentation?

In cases when oral presenters are unable to attend, we occasionally promote poster presentations. This usually does not happen until after August 1st as that is when full papers are due for oral presenters. If you are not notified of promotion, then we have not selected your presentation to be upgraded.

What happens to my paper? Will you publish it?

Full papers will be published in a book of conference proceedings after the event with Environmental Sciences Proceedings, unless authors indicate otherwise in their submission of their full paper. If a presenter indicates they do with to publish, their paper will be peer-reviewed by our Scientific Committee before the conference, and they will have two weeks following the event to submit a final paper, should they wish to update their paper based on feedback received at the event. Participants must present their work to have it published in the conference proceedings.