FAQ

Access the Remo FAQs and Trouble Shooting Guide here.

Registration

How do I join the conference?
Which ticket should I register for?
Is registration only free for students?
How do I get an invitation letter so that I can apply for a visa?
What virtual conference software is ICSD using?
Registration is closed. Can I still attend?

The Program

Will there be virtual side events or opportunities to network with other participants?
At what time and time zone will ICSD convene?
Will there be certificates?
Will all the sessions be recorded?

Presenters

Are there guidelines on how I should prepare my full paper / poster / presentation?
How will I present my paper / poster?
Will I be able to practice presenting before the event?
Am I required to have a PowerPoint presentation as a presenter?
Do I need to submit my poster presentation before the conference?
Can more than one person present with me?
I was selected for a poster presentation, can I be upgraded to an oral presentation?
What happens to my paper? Will you publish it?

How do I join the conference?

Registration is required to join ICSD virtually. Information on how to join the virtual sessions will be provided in your Eventbrite confirmation email. Registration is currently open.

Which ticket should I register for?

If you are not speaking nor working the event and just attending as a participant, you should register for the General Admission ticket for all sessions that you register for. If your abstract was accepted for an Oral Presentation during the parallel sessions, you should register with the Oral Presenter ticket for all sessions that you register for. If your abstract was accepted for you to present a Poster Presentation during the poster sessions, you should register with the Poster Presenter ticket for all sessions that you register for. If you are working any part of the event as either Scientific Committee, SDSN Staff, or a student volunteer, you should select the Scientific Committee/ICSD Staff ticket for all sessions that you register for.

Is registration only free for students?

Registration will be free for all participants.

How do I get an invitation letter so that I can apply for a visa?

Since we are moving online for the 2020 conference, there is no need to apply for a visa!

What virtual conference software is ICSD using?

We are using Remo.co. Remo allows us to have concurrent sessions during our parallels and allows for you to network and move about the conference event space during down time – much like you would in person! We have a full training video playlist that explains how to use the software for ICSD. Training videos for presenters and staff are provided in the confirmation email after you register. Currently we only have instructions for oral presenters and will be adding videos for staff and poster presenters soon.

Registration is closed. Can I still attend?

Our virtual software has limited capacity so we will not be able to accommodate. However, we will live stream our plenary sessions on the SDSN YouTube page.

Will there be virtual side events or opportunities to network with other participants?

Yes! Side events will be posted to the program as they are confirmed. Our online software allows for networking in between presentations. Be sure to create your account on Remo.co before the start of ICSD so you can add your details to your profile to create your virtual business card. A video explaining how to do this can be found here.

At what time and time zone will ICSD convene?

This year we are hosting 10 different sessions across 2 days, each with 1 plenary for the first hour, with concurrent parallel sessions for the following two hours. Please view our full program (scroll to the bottom) to see what time each session starts. We have strived to make our program inclusive to an international audience.

Will there be certificates?

We will only have certificates of presentation available this year. Information on how to obtain those will be sent out following the event.

Will all the sessions be recorded?

Only the plenary sessions will be recorded.

Are there guidelines on how I should prepare my full paper / poster / presentation?

Yes! Please see our guidelines.

How will I present my paper / poster?

Once you have registered for the conference as a presenter, you will receive a training video in your confirmation email on how to present. We are also hosting live training sessions in August. You can register for those here. General training videos of the software, specific to ICSD, can be found here.

Will I be able to practice presenting before the event?

Oral presenters will be sent an email inviting them as speakers a couple weeks before the event. At that point, they will be able to login to the event space. There they can practice turning their camera and microphone on and off, and practice sharing their screen. ICSD staff are also prepared to share presenter slides should presenters not feel comfortable or have technical difficulties. Poster presenters unfortunately will not have a chance to practice beforehand. We encourage all to attend one of our 4 practice sessions in late August where participants can get more familiar with the software.

Am I required to have a PowerPoint presentation as a presenter?

Oral presenters do not have to have any presentation and can simply speak if they would like. Poster presenters will be required to have PowerPoint presentations in place of a poster this year. More details on those guidelines are now available for poster presenters.

Do I need to submit my poster presentation before the conference?

No, you simply need to have your presentation ready to present when you login.

Can more than one person present with me?

Due to the limited amount of camera space, we are asking that only one author present during the oral presentations. We encourage other authors to be engaged in the chat and available to answer any questions. Poster presenters are welcome to have more than one since they will have the full hour to display their poster presentation.

I was selected for a poster presentation, can I be upgraded to an oral presentation?

In cases when oral presenters are unable to attend, we occasionally promote poster presentations. This usually does not happen until after August 1st as that is when full papers are due for oral presenters. If you are not notified of promotion, then we have not selected your presentation to be upgraded.

What happens to my paper? Will you publish it?

Full papers will be published in a book of conference proceedings after the event, unless authors request only their abstract to be included by writing to info@ic-sd.org. Conference proceedings are not considered a peer-reviewed journal. Participants must present their work to have it published in the conference proceedings. Participants will have an opportunity to submit a revised paper after the conference, should they wish to update their paper based on feedback received at the event.

ICSD has also partnered with Consilience. The journal will choose which themes from our parallel sessions best match their upcoming publication and we will provide the journal with the full papers of presenters who give us permission to do so (you will have the ability to elect this option when you submit your paper this summer). Find out more about this partnership here.